Town of Vegreville

By completing and submitting the registration form I am agreeing to the following Rules and Regulations:

As a participant in the Town of Vegreville's attempt to set the record for the World's Largest Egg and Spoon Race, I understand the nature of the event. I confirm that I and/or my minor child are qualified, in good health, and in proper physical condition to participate.

I fully accept and assume all risks associated with the event, and take full responsibility for any injuries that may occur while participating.

By completing the registration form for myself and/or my child(ren), I consent to the taking of photos and/or videos during the record attempt. These may be used to verify the record and may also be used by the Town of Vegreville and its partners for marketing or promotional purposes, including but not limited to social media, websites, and printed materials.

Confirmation emails will be sent to all registrants to confirm that their registration has been received.

A final details email will be sent to all registrants, providing their designated arrival time. This time will not be flexible and must be followed to ensure a smooth check-in process.

I understand that online registration is for pre-registration only. I/we will be required to check in at the designated check-in station before the race to collect our Record Attempt Race Package, no later than the time provided in the final confirmation email.

*By submitting  the registration form for myself and/or my child(ren) I confirm that I have read, understood, and agreed to these terms and conditions. I also acknowledge that I understand the information above and the risks involved.

Stewards

A Steward is a person who must observe an allocated grouping of participants, noting for disqualification any who leave the attempt area or do not perform the record action as described in the guidelines.

Stewards Guidelines:

• Stewards must be sourced by the attempt organizer, and must be independent from them.
• Stewards must be evenly distributed along the course so that they can then monitor a designated section of it. 
• If any participant drops out of the race, or is not engaging with it as per the guidelines, the Steward responsible for that section must note down the participant's race number and disqualify them from the attempt.
• For every 50 participants, there must be one designated Steward, unless stated otherwise in the specific guidelines above.
• Stewards do not participate in the record activity nor help participants to fulfil it.
• Stewards must note for disqualification any participants who do not perform the record action as detailed in the specific guidelines above or leave the attempt area before the attempt has officially finished.
• Each Steward must complete a Steward Statement that fully describes how many participants they observed, along with the number and reasoning for any disqualifications they made during the attempt.
• If it is determined that a Steward is not performing their duties properly, their whole group of participants could be disqualified. 

Stewards Statements:

Statements will be required by each Steward who observed a specific section of the course, describing any numbered racers that should be disqualified for dropping out or not engaging in the race as per the guidelines.

For more information on volunteering to be a Steward for the record attempt, please contact Michelle Gladys, Tourism Coordinator at mgladys@vegreville.com

Witnesses

A Witness is someone independent who can act as a proxy and as such, is tasked with overseeing the whole attempt and confirming that all guidelines have been adhered to and that the final total is accurate.

Witness Guidelines:

• Where the attempt has less than 5,000 participants it must be overseen and verified by at least two independent witnesses.
• The witnesses must personally perform the counting process or directly observe it.
• The witnesses must perform spot checks during the attempt to ensure the rules above are adhered to.
• Witnesses do not participate in the record activity nor help participants to fulfil it.
• If the specific guidelines call for a specialist witness, then additional proof must be supplied that confirms they can be regarded as an authority on the subject in question.

Counting and Verification Methods (under 5,000 participants)

Attendance numbers for the total number of participants counted into the venue against any number that are disqualified for not participating correctly during the attempt must be accurately counted and verified using an approved method. 

Witness statements

Statements will be required by the independent witnesses confirming that the rules above have been adhered to and must explicitly state the exact and final figure of the total participants taking into account any participants whom the stewards deducted from the total. Statements must describe the counting process and overall attempt in detail.